Digitisation of old records
Historical registers, mark lists, certificates, examination records and legacy files converted to indexed digital records — so retrieval stops depending on physical shelf space, manual search and institutional memory.
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Digitisation, metadata & archiving
A scanned page is an image. A tagged record is an asset.
Scanning services, data entry, and digitisation of old records into structured metadata — indexed so a document can actually be found, with secure archival, retrieval and document management around it. Built on examination records, and delivered on the same discipline for clients in other domains.
The distinction that matters
Most digitisation projects produce a bigger filing problem
Scanning a store room produces thousands of images named by date and batch. Nothing has been solved: the record is still only findable by someone who already knows where it is.
The value is in the metadata. We digitise old records into a structured index — the fields that make a document retrievable in your context, defined with you before the first page is scanned, captured during processing, and delivered in a schema your systems can consume.
Metadata fields are specified to your requirement, not to a fixed template. What a university needs against an old mark register is not what another organisation needs against its own record series, and a generic schema serves neither well.
Scanning services
Bound volumes, registers, loose files and answer books. Bound material is imaged on book scanners without cutting the spine, so the physical original survives the process intact.
Metadata capture
Index fields defined with you and captured during processing, so each digitised record arrives searchable rather than merely stored.
Data entry services
Structured data entry from physical documents where the requirement is captured content rather than a page image.
Service lines
What we deliver
Secure archival and retrieval
Digital records preserved for the retention period the organisation is bound to, held under access control, and retrievable by the index fields agreed at the outset rather than by browsing a folder tree.
Document management systems
Where the requirement extends beyond a delivered dataset, we support document management arrangements so digitised records remain organised, permissioned and usable in day-to-day operation.
Delivery in your schema
Digitised records and their metadata are handed over in a structured format agreed during scoping, so the output loads into your own system rather than becoming another silo to maintain.
Beyond examinations
The same operation, other domains
Record digitisation with metadata is not an examination-specific capability. It is a processing discipline — controlled receipt, counted batches, consistent capture, verified output — and we deliver it for clients across domains, to the metadata specification each one requires.
What examination work contributes is the standard it was built to. Records that determine whether someone graduates are handled under confidentiality undertakings, access control and reconciliation at every handover. Those controls do not get relaxed for other document types.
What we ask before quoting
- Volume and condition. Approximate page or file count, and whether material is bound, loose or fragile.
- Metadata requirement. Which fields make a record findable in your context — this drives most of the effort.
- Retention obligation. How long records must be preserved and under what access conditions.
- Handover format. The system the output has to load into, so the schema is fixed once rather than renegotiated.
- Location constraints. Whether material can leave your premises, which determines whether processing is on-site or at our facility.
Next step
Turn a store room into a searchable record series
Tell us the volume, the metadata fields that matter and the retention obligation, and we will scope the digitisation and the archival arrangement around them.